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Very few accountants still take care of business finances by using paper and pen. It is not as safe and human error can cause more problems than a computer malfunction. When it comes to things like finances and numbers, a computer will generally do a better job than a regular person with some accounting training. Many organizations will use their accountants to take care of all financial reports, taxes, analyses, and projects for the future of the company.

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Accountants will use computer programs and software to help them work with economic data, recording, measuring, and interpreting figures from the documents of the company. They will prepare all of the tax forms and financial statements that are related to the customers' accounts according to the system that the company has in place. Without the proper accounting measures in place, productivity suffers and the company could fail completely. They are crucial to the financial success of any company.

Financial files will contain the financial data and this information will be held for many years as the company usually keeps records for an extended period. Some will keep them for many years, while others will put a cap on their old files of about two to three years, while archiving the rest for retrieval only under special circumstances, such as an audit.